Open Positions in Library Management

Reference Librarian (Peninsula)

1/10/2019

We are recruiting for a Reference Librarian to work at a prestigious law firm's Silicon Valley office.

Job Responsibilities

Perform legal research for attorneys and staff
Manage vendor contracts and negotiate contracts based on need and usage
MCLE tracking and event coordination
Monitor expenses and subscriptions
Evaluate current subscriptions to continually assess need and justify costs
Oversee the legal, business and financial research using print and electronic resources
Document retrieval and interlibrary loan
Catalogue print and digital content
Account and password management for all online sources
Develop in-house training for professional staff and coordinate vendor research training sessions

Job Requirements

Minimum of one year of experience in legal research; MLIS or JD highly desirable
Knowledge of legal and business databases and electronic resources such as LexisNexis, Bloomberg BNA, PLC, Knowledge Mosaic, Wolters Kluwer Databases, Checkpoint, etc.
Excellent written and verbal communication skills and problem-solving abilities.
Working knowledge of bibliographic classification systems and cataloging rules
Proficiency with Microsoft Office suite, including Word, Excel, Outlook, Access and PowerPoint
Capacity to handle multiple requests with conflicting deadlines in a results-driven environment

Please send resume to Catherine Ghent

Records Specialist

1/10/2019

We have an ongoing need for Records Specialists.

The Records Specialist will support the primary functions of the Records Center, including working on the records retention program, organizing case room activities, processing new files and maintaining offsite storage materials. The Specialist may also mentor and train new staff or other firm employees regarding records operations.

Responsibilities include: Respond to requests for files and records information from attorneys and staff; Perform box archiving and offsite storage procedures; assist with records space management; Prepare file releases for departing attorneys and file transfers to other offices; Compile statistical data and prepare detail reports of department activity.

Qualifications: 4 year Bachelor's Degree; 3 years of Records experience, preferably in a law firm or professional services environment; strong computer skills necessary; proficiency in MS Office, LegalKey and Filesite strongly preferred; good inter-personal skills a must.

Send resume to Catherine Ghent

Law Library Assistant (Peninsula)

1/10/2019

Part-time library assistant to work 10 hours per week in our client's library in Palo Alto. Prior library experience is a must. Prefer two 5-hour days such as Monday/Thursday or Tuesday/Friday.

Responsibilities include logging in library mail in automated system, processing invoices, shelving books and other materials, filing loose-leaf updates, ordering missing materials, tracking subscriptions and resolving subscription issues, communicating with vendors and remote library staff, and keeping the library in good order. We are looking for someone who can maintain focus while doing repetitive tasks, sit for extended periods, lift 25 lbs, and demonstrate great attention to detail and the ability to work efficiently without close supervision. Basic knowledge of Excel, good email communication skills, and acquaintance with databases is required, as is as good office etiquette. We will train on the specific library system used.

All work must be done during regular business hours (Monday through Friday between 8:30 and 5:30).

Send resume to Elyse Eisner

Records Assistant

11/1/2018

We have two temporary positions for records assistants at a Peninsula law firm. Responsibilities include data entry, scanning, and pulling files. Qualifications: 1-2 years of records experience, preferably in a law firm or professional services environment; strong computer skills and good interpersonal skills; experience with automated storage and retrieval systems and electronic records.

Send resume to Elyse Eisner