Our client, a large international law firm, is seeking a Research Analyst for its Seattle office. This position will be part of a team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients.
 
The primary responsibility of the Research Analyst is to provide research and reference services to legal professionals across the firm.  In addition to having a broad research background, the successful candidate should also have a solid background in intellectual property patent research. This position is also responsible for assisting with other library administrative duties as needed. 

​ESSENTIAL JOB FUNCTIONS:

• Provide comprehensive research and reference services, in particular patent research, and preliminary analysis for the firm’s attorneys and staff on legal and non-legal issues.
• Provide training and support in research, in particular in using IP research tools.
• Assist users in the selection and use of print and electronic research tools.
• Prepare training materials and provides instruction in the use of library resources, legal databases, and Internet resources.
• Work with practice groups and marketing department on competitive intelligence projects. 
• Coordinate interlibrary loans and document delivery.
• Participate in collecting and developing intranet resources.
• Compile legislative histories and bibliographies.
• Monitor online databases for practice-specific information. 
• Review professional publications, establish personal networks, and participate in professional associations.
• Other library administrative duties as assigned.

 
KNOWLEDGE/SKILLS REQUIRED:

• MLS or equivalent advanced degree required, or equivalent experience that demonstrates the ability to perform the duties of the position.
• Minimum 5 years’ experience in a law or corporate library environment with a focus on patent research.
• Experience with a wide variety of electronic resources, in particular   Westlaw, Orbit, Patbase, Docket Navigator, Bloomberg BNA, Proquest Dialog, and CCH Intelliconnect.
• Experience conducting in-depth research and analysis of Intellectual Property data to assemble, analyze and deliver patent, trademark and copyright information to attorneys and legal administrators.
• Proficiency using library OPAC.
• Demonstrated aptitude for research and analysis.
• Communicates effectively orally and in writing.
• Loyalty to the interests of the firm, cooperative and flexible, with a team-oriented attitude.
• Displays professional conduct and courtesy in relationships with attorneys and staff.
• Takes initiative and responsibility in the areas of assigned work.
• Dependable with attendance and punctuality.
• Maintains honesty, confidentiality, and ethical conduct.

 
Please send resume to Catherine Ghent.

Our client is seeking inquisitive, highly motivated investigators for its San Francisco office.  This is an advanced entry-level opportunity, with preference given to those with 1 to 3 years of prior work experience.  The interested candidate is encouraged to submit a resume, cover letter, writing sample (no more than five pages) and two references.
 
The successful candidate will receive extensive training, including in the use of databases that cover public records such as property, financial disclosures, lawsuits and news reports, and will be responsible for, but not limited to, the following:
 

• Conducting due-diligence research on the backgrounds of people and companies around the world to assist clients in hiring and investment decisions
• Conducting other types of investigation, such as research to support litigators, including locating witnesses; asset traces; investigation to assist clients in complying with global anticorruption regulations; and investigations of internal frauds and employment-related disputes
• Drafting and editing reports for clients
• Briefing senior investigators and clients on findings
• Managing project budgets

 
 
Qualifications:
Bachelor’s degree or higher is required, as well as strong writing and research skills.  Relevant work experience in research, journalism or litigation support is desirable.  Fluency and strong writing skills in English are mandatory; fluency in other languages is a plus.  A sophisticated knowledge of Microsoft Office (including Word and Excel), social media and/or the Internet is also a plus.
 
The successful candidate should have a high level of attention to detail; intellectual curiosity; logical thought; creative problem solving skills; and the ability to manage a variety of simultaneous, deadline-driven projects.

Send resume, cover letter, writing sample and references to Catherine Ghent.

Our client, a well-regarded venture capital (VC) fund is looking to hire an Electronic Records/Compliance Specialist.  This is a challenging role for someone with strong organizational and computer skills.  Excellent benefits and compensation package.
 
Responsibilities

• Maintain electronic and hardcopy filing system
• Oversee X1 Search Software to ensure compliance with records retention procedures
• Manage flow of legal documents and process time-sensitive financing documents
• Manage contacts database including limited partner and portfolio company contact information
• Interface with outside counsel
• Manage the semi-annual limited partner reporting process
• Assist with editing and proofreading documents
• Assist the investment, finance, and operations team, as needed

 
Qualifications

• Highly skilled in Microsoft Office Suite – Outlook, Word, Excel, and Power Point
• Comfortable navigating and using databases (e.g. Investran a plus)
• Prior experience in professional office setting such as venture capital/private equity, consulting and/or law firm environment a plus
• Bachelor’s degree required

​Send resume to Catherine Ghent

This is a temporary part-time position. 
Responsibilities: Scan historical documents. Enter data to describe digital assets in content management system. Monitor accuracy and consistency of data. Process print materials. 
Qualifications: At least one year of archival or library science work experience. Digital preservation coursework, preferably through a library science or archival graduate program. Experience with document scanning hardware and software. Experience with image editing software desirable. Strong familiarity with general document preservation and archival standards. Proficiency in Microsoft Word, Excel, Access. Strong organizational skills.
​Send resume to Catherine Ghent.

Our client, a Peninsula law firm, has an opening for a Conflicts Analyst. This is a full-time non-exempt position. 

Job Responsibilities 
• Work with attorneys and/or staff to obtain all needed information to perform the day-to-day operations of the New Business Intake system including review of intake requests for accuracy and completeness.
• Assist in the identification of potential conflicts of interest through the use of Intapp Open by selecting, analyzing and removing irrelevant information to produce the Conflict Check Reports for attorney and partner review. 
• Perform extensive research using multiple on-line sources for all new clients to the firm.

Job Requirements 
• Minimum of two years of relevant experience in a law firm or professional services firm.
• Proficiency in Microsoft Word, Outlook and Excel. 
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills. 
• Excellent Ability to communicate effectively with co-workers at all levels.
• Organizational skills and attention to detail.
• Strong analytical and reasoning abilities.
• Strict and complete adherence to maintaining confidential and sensitive information.
• Ability to work overtime.

Educational Requirements
• BS/BA degree preferred. ​

Send resume to Elyse Eisner

Our client has an opening for a Librarian in its Silicon Valley office.
 Job Responsibilities

•  Manage vendor contracts and negotiate contracts based on need and usage 
• MCLE tracking and event coordination
•  Monitor expenses and subscriptions 
• Evaluate current subscriptions to continually assess need and justify costs
•  Oversee the legal, business and financial research using print and electronic resources 
• Manage Library Assistant
•  Reduce print collection and introduce digital sources based on need 
• Evaluate library systems and create process and workflow efficiencies
•  Collaborate with staff in other offices assigned to assist Librarian 
• Document retrieval and interlibrary loan
•  Catalogue print and digital content 
• Account and password management for all online sources
•  Develop in-house training for professional staff and coordinate vendor research training sessions 
• Special projects as assigned

 
 Job Requirements

•  Minimum of three years of experience in a librarian position in a multi-practice (corporate, finance, M&A, etc.)  law firm 
• Excellent knowledge of legal and business databases and electronic resources such as LexisNexis, Bloomberg BNA, PLC, Knowledge Mosaic, Wolters Kluwer Databases, Checkpoint, etc.
•  Excellent written and verbal communication skills and problem-solving abilities. 
• Strong work ethic with proven organizational and administrative skills
•  Working knowledge of bibliographic classification systems and cataloging rules 
• Proficiency with Microsoft Office suite, including Word, Excel, Outlook, Access and PowerPoint
•  Capacity to handle multiple requests with conflicting deadlines in a results-driven environment 

Educational Requirements

• Master’s Degree in Library Science from an ALA accredited institution.

Schedule

• Monday – Friday, 8:30 a.m. to 5:00 p.m.

 
Status
 

• Full Time, Exempt.

 
Benefits
 
In addition to offering competitive salaries, our client also offers an excellent benefit package, which includes full medical, dental and vision coverage; 401(k) with employer match; Flexible Spending Account and Paid Time Off. 


​Send resume to Catherine Ghent

Our client has an opening for a legal records analyst. This is a full-time contract position.

The Records Analyst will review, classify and index legal records. The Analyst will have demonstrated experience with automated storage and retrieval systems and electronic records. He/she will support primary functions of the Records Center, including processing new files and maintaining offsite storage materials.

Responsibilities include:

• Respond to requests for files and records information from attorneys and staff
• Perform box archiving and offsite storage procedures
• index and classify records

Qualifications: Bachelor's Degree; 2 years of Records experience, preferably in a law firm or professional services environment; strong computer skills necessary; good inter-personal skills a must.

Send resume to Catherine Ghent.

Our client, a prestigious law firm, is recruiting for a full time Records Specialist.  This is a full time direct hire position.

The Records Specialist will support the primary functions of the Records Center, including working on the records retention program, organizing case room activities, processing new files and maintaining offsite storage materials. The Specialist may also mentor and train new staff or other firm employees regarding records operations.

Responsibilities include: Respond to requests for files and records information from attorneys and staff; Perform box archiving and offsite storage procedures; assist with records space management; Prepare file releases for departing attorneys and file transfers to other offices; Compile statistical data and prepare detail reports of department activity.

Qualifications: 4 year Bachelor's Degree; 3 years of Records experience, preferably in a law firm or professional services environment; strong computer skills necessary; proficiency in MS Office, LegalKey and Filesite strongly preferred; good inter-personal skills a must.

Send resume to Catherine Ghent